Warehouse Management and Location Tracking for Cold Storages

Our client, a prominent potato processing company, faced challenges in managing inventory across multiple cold storage locations, tracking shipments, and handling various operational processes.

We implemented a customized Odoo solution to optimize their workflow with multi-warehouse management, inventory control, and shipping tracking. The system included location classification, import/export modules, quality categorization, lot number tracking, and multilingual reports with watermarks. This integration reduced paperwork, improved data management, and enhanced efficiency, leading to better client experiences and smoother operations.

Project Brief

Managing multiple locations and outlets can be excessively complex, especially for inventory. It keeps getting complicated when it comes to shipping and tracking records of stocks, suppliers, and customers' availability. Customizable Odoo offers a suite of applications for multiple locations, inventory management, stock recognition, and shipping, making it too easier for an organization to automate, continuity of information, and streamline the workflow.

Business Needs & Challenges

Multiple warehouse management

Multiple warehouse management:

Incoming shipments

There was a requirement to manage and keep records of the import of potatoes from farmers, like time, quantity, supplier, and the method of importing.

Multi-Step routes (Input + Quality + Stock)

The client needed to manage their stocks in multiple cold storages, quantity, and quality of potatoes at the particular location.

Inventory management

They have had the requirement of managing the potatoes in cold storage.

Consignee stock recognition

The client wanted confirmation if they own the stored inventory or are rented by the farmers.

Lots and serial numbers

They were required to track their potatoes by unique Marko numbers from the end-to-end point.

Shipping

The client requested to track the shipping and deliveries of potatoes to its final buyers.

Delivery receipts

They wanted pdf reports with a watermark in their preferred language

Miscellaneous operations

Other than mission-critical applications, the client also needed a system that manages the organization-related workflow, business process, and HR-related procedures.

Technology Stack & Tools

Implementation Overview

Architectural Proposal and Multi-Warehouse Functionality

Our experts coordinated with the client's business team on an architectural proposal for a solution based on Odoo and provided a solution through the multi-warehouse functionality of Odoo.

Location Classification and Multi-Location Functionality

We Provided the solution of their location classification as the default multi-location functionality based on Odoo.

Custom Module for Import and Export

We built a custom module for maintaining critical and required details of the import and export of potatoes.

Product Classification Solution

We proposed a solution for product classification through the usage of the above module, which provided a feature for classifying the product, i.e. if the stock is on rent or of their own.

Quality Categorization of Potatoes

For the quality categorization of potatoes, we offered the solution based on Odoo to create different product variants of their potato qualities.

End-to-End Product Tracking

To track their products from an end-to-end point, we customized and provided a solution using the lot number feature on Odoo. The client will manage lot numbers based on the unique Marko number.

Inventory Management Feature

We provided a product management feature in inventory, which fulfills the requirement of stock management that specifies the availability, quantity, and location

Custom Module for Multi-Language Reports

Our experts constructed a custom module to fulfill the user interface that requires reports in their preferred language (mother tongue).

Watermarks and Activity Tracking

Provided a customized solution to have watermarks in reports. We also offered a solution to keep track of all the activities from import and export entries.

Business Impact

The new Odoo warehouse management system eliminated lots of paperwork and manual process, which required maintaining the record of product stock in storage, vendor data, customer information, shipping details, and vehicle details. The system also seems to be timely, effective, and smooth in running operations for multiple cold storages.

Enriched several business benefits with the solution

Improved client experience.
Easiness in handling data.
Smooth trace of quantity and quality based on the lot number.
Effectively manage vendor, customer, vehicle, product, inward, and outward records.
Enhanced system to handle multiple cold storage and their processes.

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